Responsibilities include but are not limited to the following:

• Assemble, review and verify invoices and check requests.

• Code and match invoices.

• Enter and upload invoices into system.

• Process expense reports.

• Prepare and perform check runs.

• Research and resolve invoice discrepancies and issues.

• File and maintain clerical records and reports.

• Monitor accounts to ensure payments are up to date.

• Maintain vendor files.

• Communicate with vendors and respond to inquiries.

• Prepare and file Sales & Use tax.

• Prepare annual 1099s.

• Generate and send out invoices.

• Post payments to system.

• Navigate banking system and monitor lockboxes.

• Process credit card payments.

• Prepare bank deposits as needed.

• Maintain customer files.

• Monitor accounts for non-payment and collect on past due accounts.

• Research and resolve payment discrepancies.

• Communicate with customers and respond to inquiries.

• Process AR adjustments.

• Prepare reports using Excel.

• Navigate various customer portals.

• Perform a large volume of numerical detail work with speed and accuracy.

• Provide supporting documentation for audits.

• Maintain confidentiality of organizational information.

• Possess working knowledge of bookkeeping practices and accepted office procedures.

• Understand and follow complex oral and written instructions.

• Prepare financial and other records in a systematic, neat, legible manner.

• Establish and maintain effective working relationships with co-workers, customers and vendors.

• Stamp and sort mail as needed

• Relieve the receptionist at switchboard as needed.

Job Specifications:

• High School Diploma or Equivalent

• At least one (1) year experience in bookkeeping, accounting OR

• Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.

• Ability to perform computations with reasonable speed and accuracy.